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5 Tips On Being Virtually Agile That Help You Create Collaborative Energy

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Agile teams are founded on the fundamental idea that flexibility can give them a significant competitive edge by allowing them to find the most efficient combination of resources and capabilities. A few fundamental ideas form the foundation of agile work: Teams are small to facilitate rapid decisions and high productivity. Teams use quick experiments to gather input from internal or external customers before making decisions. Face-to-face contact, according to the theory, makes teams more agile because it reduces the confusion and overhead frequently brought on by documentation. The best way to clear up mistakes at the moment is through face-to-face communication, which has long been regarded as the gold standard.

The agile process may appear to be incompatible with individuals working remotely or distributed teams. Even for in-person teams that were abruptly instructed to work from home, the agile methodology has flourished in a virtual setting. We’ve discovered five prevalent practices among the remote agile teams that appear to help individuals create and sustain productive collaborative energy in a remote setting.

1. Start alone, but finish on time

Combining self-directed solo tasks completed on one's own timetable with in-the-moment collaboration activities is necessary to adapt agile methods to a remote context. Spending personal time pre-working or pre-thinking on issues that could have previously been resolved in real time becomes crucial as a consequence. Simply send out a simple agenda before virtual meetings, or ask the team to consider the most important issues before the meeting, to keep the brief and effective meeting processes that agile approaches demand.

2. Create document collaborations

Intriguingly, I've heard some people say that remote work arrangements have brought their team closer to the agile ideal than collocation did in talks with agile teams that have transitioned from in-person to remote work. The team can continuously iterate using asynchronous collaboration tools like Google Docs without being constrained by the rules or schedule of an in-person workweek. Instead of waiting to bring up the topic with coworkers in the office during planned meetings or when a colleague doesn't seem to be busy, team members can make comments or suggestions in a shared document whenever a thought occurs to them on their own time.

3. Simplify huddles

Give each speaker a certain amount of uninterrupted time to talk before passing the microphone to the next. By using this method, the issue of people inadvertently chatting over one another or waiting to read a virtual room that is unreadable is resolved.

4. Clearly define digital standards

Establishing guidelines that specify which digital communication channels are best suitable for particular types of correspondence is important for remote teams. For instance, professional but non-urgent requests may be best made via email, whereas informal but urgent demands may be better made via instant mobile messaging.

5. Request feedback

Honesty, trust, and open communication are the cornerstones of agile team collaboration. Instead of communicating their concerns to a manager or supervisor, the team communicates with one another. The agile process includes retrospective reviews at the conclusion of each work segment, or "sprint," during which team members anonymously post Post-it notes on a wall in the office outlining what they liked and didn't like about the experience, as well as any new ideas they had and anything to be proud of.

Source: TED

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